Are you interested in presenting your work at the Open Science Day?

The Open Science Day is organized for and by researchers at KU Leuven and the KU Leuven Association, as an opportunity to take part in the discussion about Open Science. Researchers can showcase their own Open Science efforts, shed a light on difficulties they might encounter or share experiences and solutions.

Indeed, Open Science is an integral part of today’s research. It encompasses a wide range of practices and outputs across all stages of the research lifecycle. For instance, researchers share their publications via repositories, publish in Open Access journals, and disseminate early findings through preprints. They make their data FAIR, preregister their research protocols, and engage the public through Citizen Science initiatives.

Challenges include selecting the most appropriate channel for publishing research, considering the economic implications of this choice, as well as managing the learning curve and time investment required to implement certain Open Science principles. At the same time, researchers must navigate various considerations, including GDPR compliance, intellectual property rights, and research security. KU Leuven is committed to Open Science, guided by the principle: “as open as possible, as closed as necessary.”

Many things to discuss! Submit your proposal on the Open Science website.

In short

• For who: This call is intended to researchers of the KU Leuven Association.
• Formats: presentations (+/- 15 minutes, depending on submissions), posters, workshop. Other contribution types may be considered by the scientific committee.
• Language: English
• Submission: submissions can be made through the website
• Abstract submission deadline: 31 January 2026 (23:59 CET)
• Event date: 6 May 2026

The KU Leuven Open Science Day is an event for and by KU Leuven researchers. KU Leuven is organizing the Open Science Day as an opportunity for researchers to get involved, to share insights and to bring forward their own contribution.  

The 2025 edition of the Open Science Day will be organized around two tracks, with two different goals. The first track aims to give a broad overview of Open Science practices and principles, while the second will focus on research data, reproducibility and software. We welcome theoretical studies, more practical contributions, posters, and contributions that fit in a workshop format. Ideas for interactive sessions are explicitly encouraged.

You can submit your own contribution to the Open Science fair on the Open Science website until 31 January. We want to create a welcoming environment, so all researchers can apply, regardless of their research interests, career stage or level of expertise in Open Science.

In short

• Formats: poster, presentation, workshop contribution 
• Language: English
• Submission: submissions can be made here
• Abstract submission deadline: Wednesday 31 January 2025 (23:59 CET)
• Notification of acceptance: 28 Febuary 2025

Do you want to know more about Open Science or maybe you have ideas or expertise that you wish to share? Or you just want to take part in the debate? Participate in the KU Leuven Open Science Day and submit your own contribution. Accepted proposals will be published in the proceedings of the KU Leuven Open Science Day.

• Formats: posters and demos
• Language: English
• Submission: submissions can be made here
• Abstract submission deadline: Wednesday 31 January 2024 (23:59 CET)
• Notification of acceptance: end of March 2024

You can find the full details here. For any queries, please contact openscience@kuleuven.be.

The call for papers for the 11th edition of the Digital Humanities (DH) Benelux Conference is now open!

DH Benelux 2024 will take place in Belgium at the Irish College in Leuven from 5-7 June 2024 with pre-conference workshops on 4 June 2024. This year’s theme is Breaking Silos, Connecting Data: Advancing Integration and Collaboration in Digital Humanities.

The annual DH Benelux Conference serves as a platform for the community of interdisciplinary Digital Humanities researchers to meet, present and discuss their latest research findings and to demonstrate tools and projects.

• Formats: six types of proposals are welcome:
  1. long papers;
  2. short papers;
  3. posters;
  4. application and tool demonstrations;
  5. panels
  6. workshops
• Language: abstracts can be written in English and in any official language of the Benelux
• Submission: submissions can be made here via Easychair
• Abstract submission deadline (extended): Wednesday 7 Febuary (23:59 CET)
• Notification of acceptance: end of March 2024

For more information, visit the website of the DH Benelux 2024 Conference.

For any queries, please contact artesresearch@kuleuven.be.

The Open Science Day of KU Leuven is a yearly event for KU Leuven researchers to exchange Open Science experiences. The 2023 edition will be a combination of classical paper presentations, debates, and posters.

We welcome both in-depth analyses of Open Science topics and practical hands-on contributions that focus on best practices. The idea is to explore the opportunities and challenges related to Open Science from a researchers’ point of view. So contributions may showcase the implementation of Open Science principles in a research project, or they may address barriers and difficulties in the journey towards Open Science, discussing small steps which might be taken to tackle them.

The abstracts and slide decks of accepted papers, as well as accepted posters, will be published in the proceedings of the KU Leuven Open Science Day available on PubPub, together with the biography of the presenter(s). Details about this publication (including submission deadlines, which will be at the end of April) will be communicated after notification of acceptance.

Possible topics

• Open Access, the future of scholarly publishing, novel publication formats, preregistration, preprints, choosing a publishing venue, rights retention strategy
• Copyright issues, authorship roles, intellectual property rights, reconciling openness and valorization
• Research data management, FAIR data, open sharing of software, licensing, metadata and reporting standards, repositories
• Open educational resources, sharing and reuse of educational material, integrating Open Science practices in education
• Contributing to Open Science as a supervisor, coping with the challenges of system change as an early career researcher, metrics
• Citizen science and participatory research, collaboration with non-academic partners
• Feel free to make your own Open Science suggestion!

Submission details

All KU Leuven researchers are welcome to apply. We are looking for diverse contributions, from early career researchers and senior academics. To submit a contribution, researchers are kindly requested to provide:

• an abstract, 350 words max
• a short bio, 150 words max
• the presenter’s name and affiliation, as well as contact information
• type of contribution: paper or poster
• contributions will be accepted in English

Closing date for submissions: 8 January 2023. Proposals will be assessed by a committee of Open Science experts and KU Leuven researchers. Notice of acceptance will be given by 4 March 2023.

Send an e-mail to openscience@kuleuven.be to submit your contribution.

Practicalities

• The Open Science day will take place at a hybrid event on 2 May 2023, in Leuven and online (more details will be announced closer to the date).
• Website: https://www.kuleuven.be/open-science/events/2023/open-science-day-2023
• Contact: openscience@kuleuven.be
• Feel free to contact us if you have any suggestions for this study day or for the further development of Open Science at KU Leuven.

On Monday 9 May 2022 KU Leuven will organize the 2022 edition of the Open Science day as a hybrid event, online and at the Irish College in Leuven.

The Open Science day is an event where researchers share experiences about Open Science. It offers researchers the opportunity to enter into conversation with university leadership including rector Luc Sels. Next to these debates, there will be two interactive panel sessions and a poster session. The panel sessions will be dedicated to the reproducibility and replication of research on the one hand, and preprints and (open) peer review on the other hand.

For the poster session, every topic related to Open Science is welcome, both theoretical studies and more practical contributions. Researchers can also address their own research subject, and explain how it is affected by Open Science, how they put openness into practice, or why they oppose the tendency to open up all elements of the research cycle. Contributions can showcase new opportunities that Open Science brings to academia, or can discuss, on the contrary, the challenges related to Open Science.

As a KU Leuven researcher (PhD students, postdocs and professors), you are welcome to submit your own poster or panel contribution. The submissions are open until 28 February.

Key dates

• Deadline for submissions: 28 February 2022
• Notice of acceptance: 23 March 2022
• Open Science Day: 9 May 2022 (hybrid)

For more information see the Open Science Day 2022 website

The eighth edition of the DH Benelux Conference will take place in hybrid format at the University of Luxembourg from 1-3 June 2022. This year’s central theme is “RE-MIX: Creation and Alteration in DH.” Submissions of abstracts are invited on any aspect of Digital Humanities: practical experimentation, theorizing, cross- and multidisciplinary work, and new and relevant developments. Of particular interest are contributions that consider the use, re-use, revision/alteration and diffusion/dissemination of ideas, cultural artefacts and/or data. 

Relevant subjects can be any of—but are not limited to—the following: 

• Digital Humanities at the intersection of disciplines within and beyond the arts and humanities. 
• Digital approaches to Intertextuality. 
• Multilingualism and/or multiculturalism from a digital humanities perspective.
• Diachronic and evolutionary perspectives on society and culture from a digital humanities perspective. 
• Critical, data-driven studies on the spread and trajectories of (dis- and mis)information, ideologies and/or the development of bias within and across communities. 
• Humanities research enabled by digital approaches, including but not limited to digital arts, architecture, music, film, theatre, new media, internet language, memes; digital games and cyberculture; digital media, digitization, curation of (born-)digital objects. 
• Integrating (and/or discussing the challenges of integrating) quantitative, statistical and computational methods and techniques into the Arts and Humanities. 
• Dissemination of digital infrastructures, data, software, and/or research output in and beyond knowledge institutions. 
• Software studies, information design and tool criticism. 
• Digital Humanities in relation to pedagogy, teaching, and digital literacy. 
• Digital scholarly editing and ePublications. 
• Open Science in the Digital Humanities. 
• Citizen science, participatory research methods, and other forms of public engagement. 
• Project introductions. 

Five types of proposals are welcome: (1) long papers, (2) short papers, (3) posters, (4) application and tool demonstrations, and (5) workshops. For more details on the format and respective submission requirements, see the CFPs on the DH Benelux site. 

Key Dates: 

• Deadline for submission of abstracts: Friday 4 February 2022 (23:59 CET) 
• Notification of acceptance: Friday 25 March 2022 
• Conference: 1-3 June 2022 (hybrid) 

For full details about the call for abstracts, hybrid format, and information on submitting an abstract, see the DH Benelux 2022 conference website.